Running a government fleet requires working securely with a tight budget, adhering to specific regulations, and keeping your fleet secure (and reporting on HOW you’re doing all these things) because the public is your stakeholder, and the fleet belongs to everyone.
It’s therefore increasingly important that government entities that maintain fleets invest in management software that helps them stay transparent, compliant, and secure within those strict boundaries.
A fleet tracking and management software system like Nexxo Fleet offers tools that help municipalities protect budgets, adhere to regulations, and stay secure. Here’s how.
Budgeting
- Preventative maintenance - The PM schedules of your fleet should be aligned with the individual warranties of each vehicle to prevent breakdowns, downtime, and unnecessary replacements that destroy budgets. Fleet management software enables you to attach maintenance schedules and Nexxo Fleet’s system allows you to keep track of each warranty and automate reminders to every vehicle so that you can minimize downtime and save money.
- Inspections - Inspections save money--and they’re a requirement--but managing them with paper forms is inefficient and just costs you money. Using eDIVRs (electronic driver vehicle inspection reports) in the Nexxo Fleet management system prevents fines AND saves time. Drivers can use their smartphones to access and file daily inspection reports with great ease and accuracy.
- Fuel resources - Eliminating theft and waste is key to maintaining a budget, especially for a government fleet. GPS monitoring of vehicles (where they travel) and cameras that help identify drivers are integrated into the Nexxo Fleet system and can go a long way toward eliminating issues with resource maintenance. You can also integrate your fuel card to give you instant insight into fuel expenses that allow you to predict and report where your resources are going in real time.
Regulations
Federal, state, and local governments have different compliance standards and regulations they must adhere to. Nexxo Fleet’s customizable dashboard analytics allows you to keep track of the regulations that are most important to your stakeholders.
- Emissions - Nexxo Fleet’s telematics system aligns with telematic devices that alert management to idle times and other driver behaviors that lead to noncompliance with emissions standards so you can coach your drivers effectively.
- Audits - Having strong service and inspection records that are easy to access by your stakeholders is key to showing your organization’s commitment to standards. Nexxo Fleet’s management software keeps track of eDVIRs and compliance records so that when it’s time for an audit, you’re ready. (feedback: we also keep records of employees such as drivers licenses and other necessary documents. I am not sure, but maybe that is of use in audits. It might be a worthwhile addition to mention, unless that is a bad thing to american governments due to union type organizations)
- Records - Your fleet is a public asset, and being able to show that you’re making best use of resources is extremely important when it comes to making sure you stay responsible for that asset. Nexxo Fleet’s software makes it easy to be transparent because it keeps track of every move your fleet makes.
Security
Nexxo Fleet’s management software ensures security of your vehicles as well as your data.
We have been granted ISO 27001 certification which demonstrates that our company has invested in the people, tools, and systems needed to protect your organization’s data through international best practices for managing information security.
ISO 27001 compliance is vastly important for government agencies, and Nexxo Fleet is fully prepared to support and protect consumer and personal data as per our certification.
- New Threat Protection - We’re continuously researching new threats and updating our product to secure your fleet against new vulnerabilities.
- Segmented Platform Security - Our sign-ins are secure and specific to individual users. That way, you can invite new users to your account while limiting their access to your overall platform.
- Real Time Controls - Management has the administrative controls to force password changes and remove users in real time in order to keep your fleet safe at all times.
Keeping up with a government fleet’s budget, compliance, and security is easy when you have Nexxo Fleet’s management software system on your side.
See Nexxo Fleet in action. Request a demo today.